How to add your logo to invoices in QuickBooks Online
Your invoices are going out unbranded. This takes about a minute to fix — the setting just is not where most people look for it.
What you need first
Your logo as a PNG or JPG. Square works best, because QuickBooks fits the image into a square space — if yours is a wide banner shape it will come out small and lost. Crop it square before you upload and it will sit properly.
The steps
- Open Settings from the gear icon in the top right.
- Go to the invoice design area and find the logo panel.
- Click the logo box, choose your file, and it uploads immediately.
- Resize with the corner handles and use the alignment control to move it left, centre or right.
- Save. It now appears on every invoice you send from here on.
Check it actually worked
Open a new invoice and you should see it in place. Worth checking the print preview too — that is the PDF version your customer actually receives, and it is the one that matters.
Two things that trip people up
- Stretched or tiny logo. That is the shape of your file, not QuickBooks. Square it up in any image editor and re-upload.
- It will not upload at all. Check the file size and format — QuickBooks is fussy about both, and the limit is shown on the upload screen itself.
Why bother?
An unbranded invoice looks like a draft. A branded one looks like a business that expects to be paid — which, when you are chasing a late payment, is not nothing.
Not tax advice. I’m not an accountant — this is how the software behaves. What’s deductible for your business is a conversation with a professional.